Studio Support Manager

Our Values

Uncompromising Design. Rigorous Curiosity. Effective Communication. Collective Intelligence. Dynamic Careers.

Woods Bagot is a values-driven organisation, and our values underpin everything we do. Values guide the way we work, the way we make decisions and how we interact with each other, our clients and our stakeholders.

Woods Bagot offers flexibility and is committed to a diverse and inclusive workplace.

The role

The role of the Studio Support Manager/ Coordinator is responsible for delivering a great overall employee experience for their studio. This focuses on all elements that influence the employee experience, including the physical workplace, technology and implementing local policies and processes.

Key Areas of Responsibility

Administration and accounts

• Manage administrative tasks for your studio.
• Attend the fortnightly executive meeting for your studio, assisting in the development of an agenda and preparation and distribution of minutes and follow up of action items.
• Ensure a smooth running of the studio including the appearance of each studio is of high presentation and function (facilities).
• Maintain the studio seating plan and studio safety warden training.
• Ensure the hospitality/ client service of the studio is of the best quality including any catering requirements.
• Monitoring stationery ordering and office supplies ordering when required.
• Review internal studio processes and procures regularly- agendas, minutes, onboarding, , studio packs and administrative processes.
• Identify and escalate any studio issues to HUB Support Manager or Studio Chair.
• Booking travel and organizing other studio activities.
• Assist Studio Chair to coordinate and organise the operations aspects of the studio. Liaise with Building Management and resolve issues when required.
• Providing day to day administration support to the Studio where and when the need is required across HUB.
• Provide Executive Assistant support to Studio Chair when required.
• Support the studio with support tasks such as the following:

1. Organising couriers, mail pickup
2. Processing leave applications
3. Reception including answering office phone
4. Maintaining and updating Staff CV’s; and
5. Reporting studio related OH&S matters

• Provide administrative assistance as required, including typing, formatting documents, AmEx reconciliation and cab charges.
• Record all sick leave, annual leave, time in lieu and other leave in the daybook (if required by local studio).
• Copying, binding, collating and printing as requested (if required by local studio)

People & Culture Support

• Assist in studio recruitment process- scheduling meetings and interviews.
• Coordinate the on-boarding of new hires, including employment form completion, IT system access requests, liaising with Regional People & Culture and first day induction.
• Coordinate & assist P&C with the various P&C processes including scheduling the annual performance and development cycle meetings, employee engagement and adhoc culture, value and diversity initiatives.

Key Deliverables

• Provide consistent, high-calibre administration support to studio.
• Maintain collaborative partnership within HUB providing support across the region when and where required.

Skills and Competencies/ Work Experience/Technical Skills

This is a fast paced role where your “can do” attitude will inspire those around you. Tight deadlines don’t faze you and neither do menial tasks required around the studio. You are calm and collected under pressure and you believe there are no road blocks, only solutions!

• Tertiary qualifications or relevant administration experience.
• Strong organisational skills.
• Ability to prioritise tasks and manage time effectively.
• Collaborative nature and excellent communication skills.
• InDesign skills a bonus.

Benefits we offer

In addition to working for a world class design Studio you will enjoy benefits such as:

• Paid Parental Leave
• Employee Assistance Program
• Employee Referral Program
• Annual Discretionary Bonus

How to Apply

Please send your up-to-date resume via the Studio Manager LinkedIn job post. Please note: We do not accept unsolicited resumes or names from agencies.

Mandatory requirement: It is an essential requirement that at the time of applying for this position applicants must have the legal right to work in Australia (an Australian citizen or Permanent Resident).

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.