Woods Bagot Global Studio Careers
All Careers
Adelaide

Document Controller

Woods Bagot is a People Architecture company placing human experience at the centre of our design process to create and deliver engaging, future-oriented projects that respond to the way people actually use space.

Our Values

Uncompromising Design. Rigorous Curiosity. Effective Communication. Collective Intelligence. Dynamic Careers.

Woods Bagot is a values-driven organisation and our values underpin everything we do. Values guide the way we work, the way we make decisions and how we interact with each other, our clients and our stakeholders.

About the Role

We are looking for a document controller to join our hospital project team. As the document controller you will be a key part of the project’s administration, working closely with the project leader and collaborating with package leaders and team members as well as the client, third party consultants and other stakeholders.

Key Responsibilities:

  • Controlling document flows (incoming and outgoing)
  • Checking/verifying documents prior to issue for accuracy and compliance
  • Maintaining project registers as required
  • Assisting project teams with storage and access of project information
  • Assisting with preparation of design reports
  • Assisting with preparation of regular project reporting
  • Assisting with scheduling and closeout of project processes
  • Developing project workflows in collaboration with the project leader, and maintaining workflow implementation
  • Managing internal team processes with focus on revision logs, coordination of sets, and printing of documents
  • Collaborating with other documentation groups (first point of contact)

About You

You are methodical and process driven. You have experience in document or record management and working with many file types. Preferably with experience in the delivery of health projects and the use of BIM processes, Aconex and RIBCX as well as experience with dRofus would be advantageous.

You will be able to demonstrate:

  • Microsoft Office and Aconex power user; knowledge of electronic document management systems such as RIBCX, ProjectWise and SharePoint an advantage
  • Willingness to learn
  • Detail-focused document organising abilities
  • Comfortable working in process-based project delivery
  • High degree of personal organization
  • Able to estimate the time required for tasks and to manage multiple deadlines and prioritise
  • Able to balance competing demands from team members and third parties
  • Comfortable with changes to schedules and/or priorities
  • Able to communicate all issues to the project leader, and to explain processes and requirements to the team
  • Able to use initiative
  • Architectural/engineering background an advantage

Benefits we offer

In addition to working for a world class design Studio you will enjoy benefits such as:

  • Annual Discretionary Bonus
  • Paid Parental Leave
  • Employee Assistance Program
  • Employee Referral Program
  • Working on some of the most interesting and complex projects in Australia alongside a talented team
  • Flexible working arrangements

How to Apply

Applicants are required to submit a resume in PDF format via our Document Controller LinkedIn Job Post Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies.

All personal data collected by the Company will be kept confidential and only used for recruitment purposes.

Mandatory requirements: It is an essential requirement that at the time of applying for this position, applicants must have the legal right to work in Australia.

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.